It is the policy of the district to: (a) prevent user access over its computer network to, or transmission of, inappropriate material via Internet, electronic mail, or other forms of direct electronic or digital communications; (b) prevent unauthorized access and other unlawful online activity; (c) prevent unauthorized online disclosure, use, or dissemination of personal identification information of minors; and (d) comply with the Children’s Internet Protection Act [Pub. L. No. 106-554 and 47 U.S.C. §254(h)].

General Chromebook Policies & Procedures

• The Chromebook and charging cord issued to the student are property of the Tulsa School of Arts and Sciences. This device is on loan to each individual student.
• Students are responsible for bringing their Chromebook to school every day, charged and ready to use in class.
• Each Chromebook is assigned to an individual student for the school year. Sharing of devices is discouraged. Chromebooks should be in a student’s possession or secured in a designated classroom at all times.
• Students are expected to keep Chromebooks in good condition. If a device is damaged, it should be returned to the Library as soon as possible.
• This Chromebook must be used in accordance with all district technology, discipline, and acceptable use policies, as well as any applicable laws — both at home and at school.
• Chromebook and network use in the classroom and at home should support education and follow relevant copyright laws.
• Altering or modifying the Chrome Operating System is prohibited, and may result in students being disallowed from use.
• Inappropriate use of the camera will result in disciplinary action. The camera should be used for academic purposes (i.e. recording a presentation or peer edit) only at the discretion of the teacher and with permission of those being recorded.
• Student devices and accounts may be placed on restricted internet access at the discretion of the administration.
• Students must comply with all requests to turn over their Chromebook and equipment by teachers and administrators. Failure to do so could result in disciplinary action. The school reserves the right to periodically check devices for unauthorized material.
• Removing any part of the device, attempting to repair damages oneself, or opening up the device to access internal components is not permitted.
• Failure to comply with any policy or procedure outlined above or within this document may result in disciplinary action. The Tulsa School of Arts and Sciences may remove a user’s access to the network without notice at any time if the user is engaged in any unauthorized activity.

Personal Devices & Cell Phones

Oklahoma law (HB 1276, effective July 1, 2026) restricts student use of personal electronic communication devices during the school day. TSAS’s expectations for personal phones and devices are set out in the Student Handbook and apply alongside this Technology Handbook. Personal devices connected to the TSAS network remain subject to the monitoring, filtering, and acceptable-use provisions described here.

Distribution & Collection

Distribution

Students will be issued their devices at the start of the school year. Before a student is issued a device for the first time, the following must have taken place:

1. Students must have an Acceptable Use Policy form on file signed by them and their parents (either electronic or paper copy).
2. Students and parents must read and agree to all policies and procedures outlined in this document for care and use of the devices, and complete the Form indicating acceptance/acknowledgement of this handbook.

Collection

In the event of a student leaving TSAS for any reason, the devices must be turned in to the main office on or prior to the last day of student attendance.

If the devices are not returned in a timely fashion, a hold will be placed on the student’s account for the replacement cost. Administration will contact the student/parent to inform them of this. Charges for theft of school property could be filed against the parents for equipment not turned in.

Any devices checked out to middle school (6-8) students will be collected at the end of the school year. High school students may keep them over the summer. Unreported damage or alterations to the device may result in parents or guardians having to make financial restitution. See chart below.

Privacy, Security, & Filters

Network Monitoring & Privacy

Students have no expectation of confidentiality or privacy with respect to any usage of a school-issued device, regardless of whether that use is for district-related or personal purposes, other than as specifically provided by law. TSAS may, without prior notice or consent, log, supervise, access, view, monitor, and record use of student Chromebooks or other computer devices at any time for any reason. By using a school-issued device, students agree to such access, monitoring, and recording of their use. Any student that attempts to circumvent the built-in filter will face disciplinary action in accordance with the Student Handbook.

Staff Inspection

Students could potentially have their school-issued device selected at random by the Administration for inspection. The purpose for inspection will be to check for proper care and maintenance as well as inappropriate material contained on the device.

Chromebook Operating System

Chrome OS updates itself automatically and is managed by TSAS. Students should never change the settings or operating system. Students found to be changing settings inappropriately or resetting the established district settings will face disciplinary consequences up to loss of device privileges.

Parent Resources

TSAS has partnered with Qoria, a leading provider of cyber safety products and education, to create an educational hub for parents, guardians, community-based co-educators, and teachers available at tsas.onlinesafetyhub.io. This hub offers articles, videos, courses, and more to help parents keep our students safe online.

Chromebook Care

Students are expected to treat their Chromebook with care and never leave it in an unsecured location. Placing stickers, writing/drawing on, engraving or otherwise defacing the Chromebook or charger is not allowed and will result in disciplinary action and repair fees. Students may not interfere with the serial number or other identification tags.

General Precautions

• Students should always keep their Chromebook secured when unattended.
• When transporting the device, the Chromebook should be stored in a backpack or case.
• Students should never walk around holding the chromebook with it open and on.
• Chromebook should remain clean, with no additional writing, painting, stickers, or fluids of any kind on the chromebook.
• Cords, cables, and removable storage devices should be inserted carefully into the Chromebook.
• Chromebook chargers should be left at home in a secure location. They should not be brought to school or to other locations.
• Heavy objects should never be placed on top of a Chromebook, including inside backpacks.
• Students should not lean on or use a Chromebook as a writing surface.
• Chromebooks should not be left in extreme temperatures, direct sunlight, or in a vehicle overnight.
• Chromebook can be disinfected and cleaned with a Clorox wipe.
• Students should not attempt repairs to a damaged or inoperable Chromebook, but email Jesse Stallings (jstallings@tsas.org) or visit the library for repair.

Screen Care

The Chromebook screen can be damaged if subjected to heavy objects, rough treatment, some cleaning solvents, and other liquids. The screens are particularly sensitive to damage from excessive pressure—do not lift the device by its screen.

• Do not put pressure on the top of a Chromebook when it is closed.
• Do not store a Chromebook with the screen open.
• Make sure there is nothing on the keyboard before closing the lid (i.e. pens, pencils, or disks).
• Glass cleaner wipes are acceptable to use to clean and disinfect devices.

Spare Devices & Lending

If a student’s Chromebook is inoperable, the school has a limited number of spare devices for use while the student’s Chromebook is repaired or replaced. This agreement remains in effect for loaned devices. If a student does not bring his/her Chromebook to school, the student may be required to borrow a device from the school based on the direction from his/her teacher. Disciplinary action may result from frequent failure to bring a fully charged Chromebook to school.

Acceptable Uses & Digital Citizenship

Students must follow the six conditions of being a good digital citizen:

1. Respect Yourself. I will show respect for myself through my actions. I will select online names that are appropriate, I will consider the information and images that I post online. I will consider what personal information about my life, experiences, experimentation, or relationships I post. I will not be obscene.
2. Protect Yourself. I will ensure that the information, images, and materials I post online will not put me at risk. I will not publish my personal details, contact details, or a schedule of my activities. I will report any attacks or inappropriate behavior directed at me. I will protect passwords, accounts, and resources.
3. Respect Others. I will show respect to others. I will not use electronic mediums to antagonize, bully, harass, or stalk other people. I will show respect for other people in my choice of websites, I will not visit sites that are degrading, pornographic, racist or inappropriate. I will not abuse my rights of access, and I will not enter other people’s private spaces or areas.
4. Protect Others. I will protect others by reporting abuse, not forwarding inappropriate materials or communications, and not visiting sites that are degrading, pornographic, racist, or inappropriate; I will moderate unacceptable materials and conversations.
5. Respect Intellectual Property. I will request permission to use resources. I will suitably cite any and all use of websites, books, media, etc. I will acknowledge all primary sources. I will validate information. I will use and abide by the fair use rules.
6. Protect Intellectual Property. I will request to use the software and media others produce. I will use free and open source alternatives rather than pirating software. I will purchase, license, and register all software. I will purchase media, and refrain from distributing these in a manner that violates their licenses. I will act with integrity.

Academic Integrity & Artificial Intelligence

AI tools (such as chatbots and generative-AI features) may only be used for schoolwork when a teacher has directed or permitted their use for a specific assignment. Representing AI-generated work as your own, or using AI in a way a teacher has not permitted, is a violation of academic integrity and is handled under the Student Handbook. Tools whose primary purpose is to evade AI-detection or misrepresent authorship are prohibited on school devices and accounts.

Artificial Intelligence Use at TSAS

TSAS’s governance of AI — educator-directed use, human review of AI outputs, data minimization, the limit on AI as the sole or primary basis for high-stakes decisions (grading, discipline, placement, promotion, or retention), and the parent opt-out — is set out in the Artificial Intelligence Governance Policy. The annual disclosure of AI tools to families follows.

Annual AI Tool Disclosure (SB 1734)

Oklahoma’s Responsible Technology in Schools Act (70 O.S. § 11-120(F)) requires TSAS to disclose to families, each school year, every artificial-intelligence tool used with students — naming the tool, its vendor, the categories of student data the tool collects, the extent to which that data is shared, and the tool’s educational purpose. TSAS maintains that inventory here and updates it whenever an AI tool is added, changed, or removed.

Disclosure year: 2026–27. No artificial-intelligence tool is currently in use with students. No AI tool has been approved for use with students, and no student data is shared with any AI vendor.

If TSAS adopts an AI tool for use with students during the year, it will be disclosed here — naming the tool, its vendor, the categories of student data it collects, the extent to which that data is shared, and its educational purpose — and entered in the table above before students use it.

Before any AI tool is adopted for use with students, it is vetted under the school’s data-privacy process and a data-privacy agreement (e.g., an SDPC / National Data Privacy Agreement that bars advertising, sale, and redisclosure and satisfies SDATAA, 70 O.S. § 3-168), then entered in the table above with all five fields completed and disclosed to families. Tools that share student data via single sign-on also appear in the Third-Party Services list below.

Opt-out. A parent or guardian may opt a student out of any student-facing AI tool, in writing, at any time and with no academic penalty — contact the Director of Technology (jstallings@tsas.org).

School-issued Chromebook Repair Costs

Repair costs are subject to change based upon parts cost and availability. Repairs not listed above will be considered on a case by case basis. All decisions by the TSAS Admin are final.

ACKNOWLEDGMENT OF RESPONSIBILITIES

Borrower acknowledges and agrees Borrower is not required to check-out Equipment and does so voluntarily and freely. By entering into this Agreement, Borrower acknowledges that it is Borrower’s responsibility to protect and safeguard the Equipment, to ensure that it is kept in a safe environment, and to return the Equipment in the same good condition and repair.

Borrower acknowledges and agrees that the Equipment is, and at all times remains, the property of TSAS and is loaned to the Student for educational purposes for the academic school year and that the Equipment should be used in a safe, efficient and ethical manner.

Borrower further acknowledges that Borrower may lose the privilege to use the Equipment if Student and/or Parent/Legal Guardian violates any provision herein and/or uses the Equipment inappropriately.

Borrower acknowledges and agrees that TSAS is not responsible for any computer or electronic viruses that may be transferred to or from Borrower’s data storage medium, and Borrower agrees to use Borrower’s best efforts to ensure that the Equipment is not damaged or rendered inoperable by any such electronic virus while in Borrower’s possession.

Borrower shall not:

1. Deface or destroy the Equipment in any way.
2. Use the Equipment inappropriately or in violation of the provisions herein.
3. Install or use any software other than software owned or approved by TSAS and made available to Borrower in accordance with this Agreement.
4. Copy, make any unauthorized use of, or modify any software installed on the Equipment at the time of check-out, or to use such software in any way that violates the software license.
5. Attempt to repair the Equipment or attempt to clean it in any manner other than that described in the Chromebook Care section of the Chromebook Student Handbook.
6. Delete any software or remove any programs or files from the Equipment.
7. Loan the Equipment to anyone, including, but not limited to, friends, family, or Student’s siblings.

Borrower shall:

1. Return the Equipment in good condition and repair to TSAS when requested and, at the latest, by the return date set by TSAS, or immediately upon the Student’s withdrawal from TSAS or the class(es) for which the Equipment is loaned.
2. Use the Equipment for only non-commercial purposes, in accordance with the provisions herein and all applicable local, state and federal laws, rules or regulations.
3. Notify TSAS immediately in the event the Equipment is lost, stolen, damaged, or not working properly.
4. Recharge the battery for the Equipment nightly.
5. Treat the Equipment with care by not dropping it, getting it wet, leaving it outdoors, using it with food or drink nearby, or using it in horseplay.
6. Use Equipment and applications, email and all other electronic communications and abilities in an appropriate, legitimate, responsible manner, and only for academic purposes.
7. Keep all accounts and passwords assigned to Student secure.

Parent/Legal Guardian shall further:

1. Supervise Student’s use of the Equipment at home.
2. Discuss with Student appropriate places to use and store the Equipment to ensure its safety from dropping and damage.
3. Discuss values and expectations regarding the use of the Internet and email at home and supervise Student’s use of the Equipment to access the Internet and email accounts.

ACKNOWLEDGMENT OF LIABILITY

In exchange for the Borrower’s use of the Equipment, Borrower agrees to and shall replace the Equipment at full cost or pay TSAS the full replacement cost of the Equipment, at TSAS’s option, in the event the Equipment is maliciously broken or damaged at the time of check-in. TSAS reserves the right to impose a lesser penalty in the event the Equipment is maliciously broken or damaged at the time of check-in. The imposition of a lesser penalty or failure to require the performance of the Borrower of any term of this Agreement shall not be taken or held to be a waiver of the Agreement or in any way affect TSAS’s right to enforce the Agreement. TSAS Admin will determine repayment, forgiveness, or community service.

Borrower further agrees to and shall indemnify TSAS for any claims arising from Borrower’s misuse of the Equipment, including, but not limited to, claims alleging infringement of copyright or other intellectual property rights.

Online Services & Third-Party Data Sharing

TSAS provides each student a Google Workspace for Education account and access to the vetted instructional services listed below. TSAS shares only limited student information (typically name, school email address, and account identifier) with these providers, solely for the educational purposes shown and under data-privacy agreements that prohibit advertising, sale, or other commercial use of student data. By signing this Handbook, a parent or guardian consents to the creation of the student’s account and to the use of these services; for students under 13 (grades 6–7), this signature is the School’s authorization under COPPA, and access is limited to services with a COPPA-compliant agreement on file. Consent may be withdrawn in writing at any time by contacting the Director of Technology (jstallings@tsas.org); without consent, TSAS cannot provision the account.

Google Workspace for Education is the School’s primary platform. Students use Google Core Services (Gmail, Calendar, Classroom, Drive, Docs/Sheets/Slides/Forms, Meet, and similar), in which Google operates under the School’s direct control and does not serve ads or use student data for advertising. Students may also use certain Google Additional Services — services Google offers alongside the Core Services, each turned on deliberately by TSAS rather than by default. The services enabled for students are:

These services are not part of the Google Workspace for Education Core Services, so they are governed by Google’s general terms rather than the School’s Workspace agreement. TSAS enables only those listed above, reviews the list each school year, and turns off any Additional Service without a clear instructional purpose. For students under 13 (grades 6–7), access is limited to these services and to the educational purposes shown. Google describes what it collects and how it uses it in its Google Workspace for Education Privacy Notice — because Google updates it periodically, review the current version at workspace.google.com/terms/education_privacy.html. Parents may review, manage, limit, or request deletion of a child’s account by contacting the Director of Technology (jstallings@tsas.org).

Additional vetted instructional services may be added after data-privacy review. No AI tool is currently in use with students. The formal annual disclosure of AI tools (per 70 O.S. § 11-120) appears under Artificial Intelligence Use at TSAS → Annual AI Tool Disclosure in this handbook; any AI tool that shares student data via single sign-on also appears in the list above.

Data Retention & Deletion

TSAS retains student account data and content only as long as needed for educational purposes and legal obligations. A student’s Google Workspace for Education account is suspended the December following graduation, or immediately upon transfer from TSAS, and permanently deleted 24 months after graduation or transfer. Parents/guardians may request access to or deletion of a student’s account sooner by contacting the Director of Technology (jstallings@tsas.org). Third-party services used by TSAS are contractually required to delete student data on request and at the end of the relationship.

Related Notices

• FERPA — Annual Notification of Rights: Parents and eligible students have the right to inspect and review education records, request amendment, consent to disclosures (with exceptions, including disclosures to school officials — which include contractors performing a school function under TSAS’s direct control), and file a complaint with the U.S. Department of Education. See the TSAS Annual FERPA Notice.
• Directory Information: TSAS designates certain information as directory information and provides parents the right to opt out within the stated window. See the TSAS Directory Information Notice.
• PPRA: TSAS provides annual notice of policies on protected-area surveys and marketing, with opt-out rights.
• Data Breach Notification: In the event of a breach involving student or family personal information, TSAS will notify affected individuals without unreasonable delay, consistent with the Oklahoma Security Breach Notification Act (24 O.S. §§ 161–166).

Legal authority: Children’s Internet Protection Act, 47 U.S.C. § 254(h); 47 CFR § 54.520.

Board adoption: 2026-07-21 (re-adopted; prior 2020-07-14 as “Technology Student Handbook”).

Last updated: August 19, 2026