Artificial Intelligence Governance Policy

TSAS Artificial Intelligence Governance Policy, adopted by the Board of Trustees 2026-07-21

Overview and Definitions

Tulsa School of Arts and Sciences adopts this policy under the Oklahoma Responsible Technology in Schools Act, 70 O.S. § 11-120, to govern artificial intelligence (AI) use in the School. It applies to AI tools used for instruction, learning activities, assessment assistance, and educator workflows. TSAS teachers are neither required nor encouraged to use AI, and this policy does not limit the Board’s authority over instructional methods or technology. The terms AI, classroom AI tool, student-facing AI tool, educator-directed use, and human-in-the-loop carry the meanings in § 11-120(C).

The School commits that:

  • AI supplements, never supplants, teachers. All instructional AI use is educator-directed, and an educator reviews AI outputs (human-in-the-loop) before they inform instruction, feedback, assessment, or decisions. Responsibility for any AI-informed decision stays with a School employee, and AI is never the sole or primary basis for grading, discipline, placement, promotion, or retention.
  • Student-facing AI tools are age- and developmentally-appropriate and serve a defined educational purpose.
  • The School minimizes the student data shared with AI tools. Education records are shared with a vendor only under the FERPA school-official exception and a written data privacy agreement (e.g., an SDPC/National Data Privacy Agreement) that limits use, bars redisclosure, and satisfies SDATAA (70 O.S. § 3-168). Tools must meet recognized privacy and security standards.
  • The School keeps an inventory of approved AI tools — tool, vendor, student-data categories, sharing, and educational purpose. That inventory is the basis for a written disclosure to families annually, provided in the Technology Handbook & Acceptable Use Policy. A parent or guardian may opt a student out of student-facing AI tools, in writing, at any time, with no academic penalty or loss of core instruction — contact the Director of Technology (jstallings@tsas.org).
  • This policy and the inventory are reviewed annually and updated for new tools, changed practice, and State Department of Education guidance.

Student uses — acceptable and prohibited uses, the duty to disclose AI use, and consequences — are set out in the Artificial Intelligence section of the SY27 Student Handbook and, for academic integrity on school devices and accounts, the Technology Handbook & Acceptable Use Policy.

Approval and Oversight of AI Tools

  • The Director of Technology, in consultation with school administration, is responsible for reviewing and approving AI tools before they are used with students or with student data, and for maintaining the list of approved tools.
  • Only approved tools may be used in instruction or with student data. Staff must submit a new AI tool for review before adopting it — including AI features embedded in existing platforms (e.g., Google Workspace AI features) where enabled for students.
  • Staff must submit a written request to the Director of Technology for any use of AI tools in the classroom or with student data. The request must include the name of the tool, the intended use, the categories of student data the tool is expected to collect or access, and whether any intended users are under the age of 13.
  • The Director of Technology will review the request and, alongside other Administrators as needed, take the following steps:
    • Determine whether a signed data privacy agreement (e.g., an SDPC/National Data Privacy Agreement) is already in place
    • Review the vendor’s privacy and security practices, including whether student data is used to train the vendor’s AI models, sold, or used for advertising (all prohibited)
    • For any users under 13, confirm the COPPA school-consent basis and that the tool is appropriate for that age
    • Determine whether the tool is student-facing — and therefore subject to the family opt-out and age-appropriateness requirements — or for educator workflows only
    • Approve, deny, or approve with conditions and notify the requesting staff member.
    • Each approved tool is recorded in the School’s AI tool inventory (tool, vendor, data categories, extent of sharing, and educational purpose), which is the basis for the annual family disclosure.

Legal authority — Oklahoma Responsible Technology in Schools Act, 70 O.S. § 11-120 (SB 1734).

Board adoption: 2026-07-21.

Last updated: August 19, 2026